Project Monitoring Schedule | NICAT

Project Monitoring Schedule

National Incubation Centre in Aerospace Technologies Rawalpindi

The Lead partner (Netsole Technologies) shall be responsible for submitting the following report, as per the specified schedule, for the Project.

Name of Report	Due Date/Time	Status
Pre Incubation Period
Project Inception Report Gant Chart of establishment period Procurement Policy & Manual HR Manual Financial & Administrative Policy & Manual	Within -10 days of commencement of project	Achieved
Completion Report of Establishment of NIC Financial & Internal Audit Report of Establishment phase	Within 30 days after establishment (Y0) of NIC	Achieved
1st Year
1^st Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 1^st Quarter of 1^st Year	Achieved
2^nd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 2^nd Quarter of 1^st Year	Achieved
3^rd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 3^rd Quarter of 1^st Year	Achieved
4^th Quarter: Reports Comprehensive Annual Progress Report Startups Development/Progress Report Annual Financial & Internal Audit Report Annual External Financial Audit Report by A rated Chartered Accountants Firms Startups Feedback/Survey Report	Within 30 days after completion of 4^th Quarter of 1^st Year	Achieved
2nd Year
1^st Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 1^st Quarter of 2^nd Year	Achieved
2^nd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 2^nd Quarter of 2^nd Year	Achieved
3^rd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 3^rd Quarter of 2^nd Year	Achieved
4^th Quarter: Reports Comprehensive Annual Progress Report Startups Development/Progress Report Annual Financial & Internal Audit Report Annual External Financial Audit Report by A rated Chartered Accountants Firms Startups Feedback/Survey Report	Within 30 days after completion of 4^th Quarter of 2^nd Year	Achieved
3rd Year
1^st Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 1^st Quarter of 3^rd Year	Achieved
2^nd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report Project Mid-Term Review Report	Within 30 days after completion of 2^nd Quarter of 3^rd Year	Achieved
3^rd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 3^rd Quarter of 3^rd Year	Achieved
4^th Quarter: Reports Comprehensive Annual Progress Report Startups Development/Progress Report Annual Financial & Internal Audit Report Annual External Financial Audit Report by A rated Chartered Accountants Firms Startups Feedback/Survey Report	Within 30 days after completion of 4^th Quarter of 3^rd Year	Achieved
4th Year
1^st Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 1^st Quarter of 4^th Year	Achieved
2^nd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 2^nd Quarter of 4^th Year	Achieved
3^rd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 3^rd Quarter of 4^th Year	Achieved
4^th Quarter: Reports Comprehensive Annual Progress Report Startups Development/Progress Report Annual Financial & Internal Audit Report Annual External Financial Audit Report by A rated Chartered Accountants Firms Startups Feedback/Survey Report	Within 30 days after completion of 4^th Quarter of 4^th Year	Achieved
5th Year
1^st Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 1^st Quarter of 5^th Year	Pending
2^nd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report	Within 30 days after completion of 2^nd Quarter of 5^th Year	Pending
3^rd Quarter: Reports Quarterly Progress Report Startups Development/Progress Report Quarterly Financial & Internal Audit Report Consolidative Impact Assessment Report of previous 2 Years	Within 30 days after completion of 3^rd Quarter of 5^th Year	Pending
4^th Quarter: Reports Comprehensive Annual Progress Report Startups Development/Progress Report Annual Financial & Internal Audit Report Annual External Financial Audit Report by A rated Chartered Accountants Firms Startups Feedback/Survey Report Project Completion Report End-line Survey Report	Within 6 months after completion of the project	Pending

Note: In addition, on-site monitoring visit conducted by GoP/Project Team or its appointed trusted monitors, as and when needed. A complete project completion evaluation, including Monitoring, Evaluation, and Learning (MEL) report shall also be submitted.

#	Quarter	Milestones	Deliverables*	Status
Pre Incubation Period
1	Establishment Period of Y0 (3 months): Establishment of NIC Infrastructure	M0.1: Finalization of Procurement Policy and Plan M0.2: Recruitment of Management and key staff M0.3: Identification and on-boarding of Startups and provision of co-working space M0.4: Finalization of Equipment and IT Infrastructure M0.5: Finalization of Incubation Program and training plan M0.6: Baseline Assessment	D0.1: Project Inception Report Procurement Policy & Manual HR Manual Financial & Administrative Policy & Manual Gantt Chart of establishment period D0.2: Recruitment of Management and Staff Management Org Chart CVs of Management and Key Staff Appointment Letters D0.3: Onboarding of Startups List of Startups with team member details Co-working Space/Office Allocation Plan D0.4: Procurement of Equipment and IT Infrastructure Procurement Plan with specifications Procurement completion report D0.5: Finalization of Incubation Program & Training Plan Incubation program document Training calendar and plan D0.6: Baseline Assessment Report Baseline data collection tools Baseline Assessment Report	Achieved
1st Year
2	1^st Quarter (Y1Q1)	M1.1: Operationalization of NIC facility M1.2: Conduct incubation & training activities for startups M1.3: Financial management and reporting	D1.1: Quarterly Progress Report Activity log and progress update Startup performance metrics D1.2: Startups Development/Progress Report Individual startup progress sheets D1.3: Quarterly Financial & Internal Audit Report Expenditure summary Internal audit findings	Achieved
3	2^nd Quarter (Y1Q2)	M1.4: Continued incubation & mentorship activities M1.5: Startup pitch and investor connect events M1.6: Financial management and reporting	D1.4: Quarterly Progress Report Activity log and progress update Event reports (pitch days, workshops) D1.5: Startups Development/Progress Report Individual startup progress sheets D1.6: Quarterly Financial & Internal Audit Report Expenditure summary Internal audit findings	Achieved
4	3^rd Quarter (Y1Q3)	M1.7: Continued incubation programs M1.8: Technology development support for startups M1.9: Financial management and reporting	D1.7: Quarterly Progress Report Activity log and milestone tracking D1.8: Startups Development/Progress Report Individual startup progress sheets D1.9: Quarterly Financial & Internal Audit Report Expenditure summary and audit findings	Achieved
5	4^th Quarter (Y1Q4) Annual Review	M1.10: Annual performance review of NIC operations M1.11: Startup graduation & new cohort onboarding M1.12: Annual financial and external audit M1.13: Startup feedback survey	D1.10: Comprehensive Annual Progress Report Full year activity summary KPI achievement report D1.11: Startups Development/Progress Report Annual startup portfolio review D1.12: Annual Financial & Internal Audit Report D1.13: Annual External Financial Audit Report by A-rated Chartered Accountants Firms D1.14: Startups Feedback/Survey Report	Achieved
2nd Year
6	1^st Quarter (Y2Q1)	M2.1: Continue incubation programs for new cohort M2.2: Knowledge-sharing events and industry linkages M2.3: Financial management and reporting	D2.1: Quarterly Progress Report D2.2: Startups Development/Progress Report D2.3: Quarterly Financial & Internal Audit Report	Achieved
7	2^nd Quarter (Y2Q2)	M2.4: Strengthening startup portfolio M2.5: Financial management and reporting	D2.4: Quarterly Progress Report D2.5: Startups Development/Progress Report D2.6: Quarterly Financial & Internal Audit Report	Achieved
8	3^rd Quarter (Y2Q3)	M2.6: Continued incubation and mentorship M2.7: Financial management and reporting	D2.7: Quarterly Progress Report D2.8: Startups Development/Progress Report D2.9: Quarterly Financial & Internal Audit Report	Achieved
9	4^th Quarter (Y2Q4) Annual Review	M2.8: Annual review and external audit M2.9: Startup feedback and impact measurement	D2.10: Comprehensive Annual Progress Report D2.11: Startups Development/Progress Report D2.12: Annual Financial & Internal Audit Report D2.13: Annual External Financial Audit Report by A-rated Chartered Accountants Firms D2.14: Startups Feedback/Survey Report	Achieved
3rd Year
10	1^st Quarter (Y3Q1)	M3.1: New cohort incubation programs M3.2: Financial management and reporting	D3.1: Quarterly Progress Report D3.2: Startups Development/Progress Report D3.3: Quarterly Financial & Internal Audit Report	Achieved
11	2^nd Quarter (Y3Q2) Mid-Term Review	M3.3: Project mid-term review M3.4: Continued incubation activities M3.5: Financial management and reporting	D3.4: Quarterly Progress Report D3.5: Startups Development/Progress Report D3.6: Quarterly Financial & Internal Audit Report D3.7: Project Mid-Term Review Report Mid-term evaluation findings Recommendations and corrective actions	Achieved
12	3^rd Quarter (Y3Q3)	M3.6: Continued incubation and mentorship M3.7: Financial management and reporting	D3.8: Quarterly Progress Report D3.9: Startups Development/Progress Report D3.10: Quarterly Financial & Internal Audit Report	Achieved
13	4^th Quarter (Y3Q4) Annual Review	M3.8: Annual review and external audit M3.9: Startup feedback and impact report	D3.11: Comprehensive Annual Progress Report D3.12: Startups Development/Progress Report D3.13: Annual Financial & Internal Audit Report D3.14: Annual External Financial Audit Report by A-rated Chartered Accountants Firms D3.15: Startups Feedback/Survey Report	Achieved
4th Year
14	1^st Quarter (Y4Q1)	M4.1: New cohort incubation programs M4.2: Financial management and reporting	D4.1: Quarterly Progress Report D4.2: Startups Development/Progress Report D4.3: Quarterly Financial & Internal Audit Report	Achieved
15	2^nd Quarter (Y4Q2)	M4.3: Continued incubation and mentorship M4.4: Financial management and reporting	D4.4: Quarterly Progress Report D4.5: Startups Development/Progress Report D4.6: Quarterly Financial & Internal Audit Report	Achieved
16	3^rd Quarter (Y4Q3)	M4.5: Continued incubation programs M4.6: Financial management and reporting	D4.7: Quarterly Progress Report D4.8: Startups Development/Progress Report D4.9: Quarterly Financial & Internal Audit Report	Achieved
17	4^th Quarter (Y4Q4) Annual Review	M4.7: Annual review and external audit M4.8: Startup feedback and survey	D4.10: Comprehensive Annual Progress Report D4.11: Startups Development/Progress Report D4.12: Annual Financial & Internal Audit Report D4.13: Annual External Financial Audit Report by A-rated Chartered Accountants Firms D4.14: Startups Feedback/Survey Report	Achieved
5th Year
18	1^st Quarter (Y5Q1)	M5.1: Final cohort incubation programs M5.2: Financial management and reporting	D5.1: Quarterly Progress Report D5.2: Startups Development/Progress Report D5.3: Quarterly Financial & Internal Audit Report	Pending
19	2^nd Quarter (Y5Q2)	M5.3: Continued incubation programs M5.4: Financial management and reporting	D5.4: Quarterly Progress Report D5.5: Startups Development/Progress Report D5.6: Quarterly Financial & Internal Audit Report	Pending
20	3^rd Quarter (Y5Q3) Consolidative Impact	M5.5: Consolidative Impact Assessment M5.6: Financial management and reporting	D5.7: Quarterly Progress Report D5.8: Startups Development/Progress Report D5.9: Quarterly Financial & Internal Audit Report D5.10: Consolidative Impact Assessment Report of previous 2 Years	Pending
21	4^th Quarter (Y5Q4) Project Closure	M5.7: Annual review and external audit M5.8: Project completion and end-line survey M5.9: Final project closure report	D5.11: Comprehensive Annual Progress Report D5.12: Startups Development/Progress Report D5.13: Annual Financial & Internal Audit Report D5.14: Annual External Financial Audit Report by A-rated Chartered Accountants Firms D5.15: Startups Feedback/Survey Report D5.16: Project Completion Report D5.17: End-line Survey Report	Pending

Note: *Deliverables are submitted within 6 months of the close of the project. Also Note: In addition, on-site monitoring visit conducted by GoP/Project Team or its appointed trusted monitors, as and when needed. A complete project completion evaluation, including Monitoring, Evaluation, and Learning (MEL) report shall also be submitted.